In the intricate and high-value world of jewellery, precision, artistry, and business acumen must converge. Managing this complexity with spreadsheets and disparate systems is a significant operational risk. It leads to inventory inaccuracies, production bottlenecks, and a fragmented customer experience. This is where a dedicated Enterprise Resource Planning (ERP) system becomes not just an advantage, but a necessity.

At Sevencore, we specialize in empowering jewellery businesses with tailored Odoo solutions. We understand that your needs are unique—tracking gemstones by the “4 Cs,” managing wastage in gold casting, and valuing inventory with precision are not features found in generic software.

This definitive guide will explore Odoo Jewellery Management Software, demonstrating how its integrated modules create a seamless, efficient, and highly profitable operation from workshop to showroom.

Beyond Spreadsheets: The Critical Need for Specialized Jewellery Software

Before delving into Odoo’s specifics, it’s vital to understand the core challenges a jewellery ERP must solve:

• Complex Inventory Management: Tracking items not just by SKU, but by metal type, purity, weight, gemstone specifics (cut, color, clarity, carat), and hallmarks.
• Manufacturing & Recipe Management: Calculating precise material requirements, managing wastage (like gold dust and sprue), and tracking the labour at each stage of production.
• Accurate Valuation: Inventory value fluctuates with the market price of gold, silver, and gemstones. Your system must revalue stock dynamically.
• Point of Sale (POS) & Customer Relationship Management (CRM): Providing a luxurious customer experience, managing repairs, and building lasting client relationships.
• Unified Operations: Eliminating data silos between your sales, inventory, and accounting teams.

Odoo Jewellery Management Software addresses these challenges not as a standalone “app,” but as a powerful configuration of Odoo’s core, industry-agnostic modules, specialized for the jewellery trade.

Deconstructing Odoo: The Core Modules Powering Your Jewellery Business

Odoo’s strength lies in its modular, fully integrated approach. Here’s how each module functions within a jewellery context:

1. Inventory & Stock Management: Your Digital Vault

This is the bedrock of your jewellery operations. Odoo’s Inventory module is enhanced to handle the nuances of your products.

• Advanced Product Attributes: Create products with attributes for Metal Type (Gold, Platinum), Purity (14k, 18k, 24k), Weight (in grams), and Stone Details. This allows you to track a “14k Yellow Gold Ring with 1ct VS1-SI1 Diamond” as a unique variant.
• Serial & Lot Number Tracking: Assign unique serial numbers to high-value pieces for absolute traceability from manufacture to sale. Use lot numbers for batches of chains or identical earrings.
• Multi-Location Management: Define specific locations like “Main Vault,” “Showroom Display,” “Workshop,” and “On Loan to Rep.” Know the exact whereabouts of every item at all times.
• Barcode Integration: Scan items instantly for fast stock takes, sales, and transfers, drastically reducing human error.

2. Manufacturing (MRP): The Heart of Your Workshop

Odoo’s Manufacturing module transforms into a digital workshop floor, managing the Bill of Materials (BOM) with jewellery-specific precision.

• Dynamic Bill of Materials (BOM): For a single ring, your BOM will automatically calculate the required:
  • Gold/Silver Weight: Based on the design and ring size.
  • Wastage Allowance: A critical percentage to account for metal loss during casting and finishing.
  • Gemstone Requirements: Precisely listing the number, type, and specs of stones needed.
• Work Order Management: Track a piece through each production stage: Casting, Stone Setting, Polishing, Quality Control. Assign operators and track time for accurate labour costing.
• Costing & KPI Tracking: Odoo automatically calculates the cost of each finished good based on raw material consumption (including wastage) and labour. Monitor production efficiency in real-time.

3. Point of Sale (POS): The Ultimate Showroom Experience

Transform your counter with a POS system built for high-value, high-touch sales.

• Fast, Intuitive Interface: Search products by SKU, description, or even by scanning a barcode. Handle complex transactions with trades, discounts, and layaways effortlessly.
• Integrated Scale: Weigh items directly on a connected digital scale, with the weight automatically populating the sales order.
• Customer History & CRM: Instantly view a client’s purchase history, preferences, and outstanding repair orders, enabling personalized service.
• Repair & Order Management: Create repair tickets directly from the POS, track their status in the workshop, and notify customers upon completion.

4. CRM & Sales: Building Lasting Client Relationships

Nurture leads and manage customer interactions with a 360-degree view.

• Pipeline Management: Track potential customers from initial inquiry to closed sale.
• Loyalty Programs: Implement and manage custom loyalty programs to reward repeat clients.
• Automated Communication: Send automated emails for quotes, follow-ups, and birthday greetings to keep your brand top-of-mind.

5. Accounting & Finance: The Bottom Line

Odoo’s fully integrated accounting ensures your financial records are always in sync with your operational data.

• Automated Inventory Valuation: As you receive raw materials and sell finished goods, your balance sheet and P&L statements update automatically using FIFO or standard costing methods.
• Real-Time Margins: See the gross margin on every sale, calculated using the actual production cost of the item sold.
• Seamless Invoicing: Generate invoices directly from sales orders, POS transactions, or repair orders, ensuring accuracy and saving time.

The Sevencore Difference: Why Our Odoo Implementation is Superior

While a standard Odoo installation is powerful, a jewellery business requires a specialized touch. This is where our expertise becomes your competitive edge.

• Deep Industry Knowledge: Our consultants have direct experience in the jewellery sector. We don’t just configure software; we design business processes.
• Pre-Configured Jewellery Workflows: We deliver a system pre-configured with industry-standard attributes, BOM templates, and reporting dashboards, accelerating your time to value.
• Advanced Reporting & Analytics: Go beyond standard reports. We build custom dashboards for stock valuation by metal type, wastage analysis, and production efficiency, giving you actionable insights.
• Seamless Third-Party Integrations: We ensure Odoo integrates flawlessly with your digital scales, barcode scanners, and, crucially, live gold price feeds for dynamic inventory valuation.

A Tangible Scenario: Tracking a Custom Engagement Ring

Let’s illustrate Odoo’s power with a real-world example:

1. CRM Lead: A customer inquires about a custom engagement ring. The lead is logged in Odoo CRM.
2. Quotation & BOM: A salesperson creates a quotation. Using the Product Configurator, they select the ring style, metal (18k White Gold), and center stone (1.5ct Oval Diamond, VVS2). Odoo automatically generates a preliminary BOM, estimating gold weight and the required diamond.
3. Manufacturing: Once the quote is approved, a manufacturing order is created. The workshop receives the BOM. They issue the specific diamond from stock and the required gold, accounting for wastage.
4. Production Tracking: The ring moves through stages (CAD, Casting, Setting, Polishing, QC), with each step recorded in Odoo.
5. Quality Control & Stock: The finished ring is weighed (the actual weight is recorded), photographed, and moved to the “Finished Goods” stock location. Its value is updated in inventory.
6. Sale & POS: The customer comes for pickup. At the POS, the serialized ring is scanned, the final payment is processed, and the invoice is generated automatically.
7. Accounting & CRM: The cost of goods sold is posted, and the customer’s record is updated, marking a successful completion of a seamless, integrated process.

Is Odoo Jewellery Management Software Right for Your Business?

Odoo is uniquely suited for jewellery businesses that:

• Are outgrowing their manual processes or basic software.
• Demand real-time, accurate inventory visibility.
• Want to streamline manufacturing and reduce material wastage.
• Seek to provide a superior customer experience.
• Value having a single, integrated system for all operations.

Conclusion: Forge a Smarter Future for Your Jewellery Business

Odoo Jewellery Management Software is more than an IT project; it is a strategic investment in the efficiency, scalability, and profitability of your enterprise. By unifying your operations on a single, powerful platform, you gain unprecedented control over your most valuable assets.

Ready to transform your jewellery business?

At Sevencore , we don’t just sell software; we deliver solutions. We invite you to experience the power of a properly implemented Odoo system.

[Contact Us Today for a Personalized Demo] – See how we can configure Odoo to meet the exacting standards of your jewellery business and craft a future of streamlined success.

1. What is the core function of the Jewellery Management module?
The Jewellery Management module transforms standard Odoo operations—Sales, Purchase, and Inventory—into a specialized system for the jewellery trade. Its core function is to seamlessly track and manage the unique attributes of jewellery items, such as metal weight, purity, stone details, and wastage, across your entire business process, from procurement to final sale, including specialized metal-based payments.

2. How does the module handle the unique weight components of jewellery (Gross, Net, Stone Weight)?
The module automatically calculates and distinguishes between these critical weights. Gross Weight is the total weight of the item. Stone Weight is the combined weight of all gemstones, which can be auto-added on purchase and auto-deducted on sale. Net Weight (the pure metal weight) is then automatically calculated as Gross Weight minus Stone Weight. This ensures precise inventory valuation and accurate product listings.

3. Can I manage payments made or received in gold or other precious metals?
Yes, this is a key feature. The module supports Metal Payments for both suppliers and customers. You can settle invoices partially or fully using metal from your stock. The system automatically adjusts your physical metal inventory, deducting metal for supplier payments and adding it for customer payments, with any excess or deficit handled through standard payment methods like cash or bank transfer.

4. What specific product details can I track with this module?
You can track a comprehensive set of attributes for each product variant, including:

• Metal Type (e.g., Gold, Silver, Platinum)
• Purity/Karat (e.g., 14k, 18k, 22k, 24k)
• Gross, Net, and Stone Weight
• Wastage Percentage (for manufacturing)
  This granular tracking ensures every item in your inventory is described with precision.

5. Are my sales, purchase, and invoice reports adapted for jewellery?
Absolutely. All major operational reports—including Quotations, Sale Orders, Purchase Orders, Delivery Slips, and Customer/Supplier Invoices—are custom-modified to display all relevant jewellery information. This means your documents will clearly show metal purity, weights, and stone details, providing professionalism and clarity in all your business communications.

6. What are the mandatory Odoo apps this module depends on?
The Jewellery Management module requires the following core Odoo apps to function: Inventory Management (stock), Sales Management (sale), Purchase Management (purchase), Invoicing (account), and the Discuss (mail) module. This ensures deep integration across your entire operational backbone.